4 Job Positions at UNHCR Rwanda: (Deadline 29 January 2024)
HR Associate at UNHCR Rwanda: (Deadline 29 January 2024)
Hardship Level
A (least hardship)
Family Type
Family
Family Type
Family
Residential location (if applicable)
Grade
GS6
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-04-01
Job Posting End Date
January 29, 2024
Standard Job Description
Human Resources Associate
Organizational Setting and Work Relationships
The Human Resources Associate supports the UNHCR’s People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR’s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.
The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.
The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
Human Resources Operational Support:
– Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
– Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
– Update of personnel records in the Office, including MSRP entries into HR module where required.
– Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entriesinto MSRP where required
– Contribution to workforce planning activities.
– Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
– Enforce compliance with UNHCR’s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.
Assignments and Talent Acquisition:
– Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
– Assist in organizing outreach campaigns to attract diverse applicants.
– Advice to staff and contribution to an inclusive work environment.
– Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
– Track and report on recruitment and assignments activities.
Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
– Be proactive in identifying issues, themes and patterns affecting the workforce’s health and welfare, including sexual harassment and abuse of authority.
– Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
– Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.
Duty of Care:
– Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
– Administer UNHCR medical insurance plan for locally recruited staff.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
N / A
Certificates and/or Licenses
Business Administration, Office Management, Human Resources Management
or related field.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Experience working in Human Resources. Knowledge of general HR policies, processes and systems.
Desirable
Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting.
Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
*IT-Computer Literacy
HR-Local mass recruitment
HR-Talent Development and Nurturing
HR-Employee Relationship Management
SO-Learning Agility
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
The candidate should have Solid experience working in Human Resources and possess high level of computer literacy including being highly conversant with Workday, EVOLVE, OHI, Cloud ERP and COMPASS. The candidate should also be a team player, goal oriented, able to coordinate work to meet agreed priorities and deadlines.
The incumbent must have a deep understanding of HR rules, policies and regulations.
Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
HR-Employee Relationship Management, HR-Local mass recruitment, HR-Talent Development and Nurturing, IT-Computer Literacy, SO-Learning Agility, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications
Business Administration – Other, Human Resources Management – Other, Office Management – Other
Work Experience
Competencies
Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
N/A
The English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translations
N/A
Functional clearance
This position doesn’t require a functional clearance
Assistant Development Officer at UNHCR Rwanda: (Deadline 29 January 2024)
Hardship Level
A (least hardship)
Family Type
Family
Family Type
Family
Residential location (if applicable)
Grade
NOA
Staff Member / Affiliate Type
National Professional Officer
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-04-01
Job Posting End Date
January 29, 2024
Standard Job Description
Assistant Development Officer
Organizational Setting and Work Relationships
UNHCR’s mandated responsibility for finding solutions to refugee situations has long required stronger cooperation with development partners and the inclusion of persons of concern within development planning and programming instruments, including national development programmes. Due to a variety of factors, the proportion of refugees and internally displaced persons in protracted displacement situations remains high. Moreover, the diminishing number of forcibly displaced people who have access to so-called durable solutions constitutes a worrying trend that has persisted in recent years. The increasing scale of irregular migration, large scale refugee movements, internal displacement and the costs of responding to humanitarian situations have placed forced displacement high on the global agenda. Given the complexity and protractedness of many of today’s forced displacement situations, often occurring in fragile contexts, awareness is growing that the humanitarian model of care and maintenance is unsustainable in the longer term and that forced displacement requires a development response to complement humanitarian assistance, address poverty and other development challenges in a sustainable and inclusive manner. The SDGs provide a yardstick for inclusive development based on the principles of Leaving No One Behind and Reaching the Furthest Behind First. It is also acknowledged that extreme poverty and human suffering associated with refugees and other forcibly displaced people need to be systematically taken into account existing when addressing development challenges and development prospects of host communities, countries, and regions.
The Global Compact for Refugees frames this new approach towards a more predictable and equitable responsibility-sharing, recognizing that more sustainable approaches to refugee situations cannot be achieved without the systematic engagement of a broader set of stakeholders, including development partners.
Among the most significant humanitarian-development cooperation partnerships strengthened in recent years has been between the World Bank and UNHCR on forced displacement. In the eighteenth replenishment (2017-2020) of the World Bank’s International Development Association (IDA), which provides financing for low-income countries, an amount of US$ 2.2 billion has been included for those states receiving large numbers of refugees (Sub-Window for Refugees and Host-Communities). The IDA 18 allocation follows the operationalization of a Global Concessional Financing Facility (GCFF) for Middle-Income Countries (MICs) affected by large numbers of refugees. In addition, UNHCR has enhanced cooperation with the private sector wing of the World Bank, the International Finance Corporation (IFC), the African Development Bank (AfDB), the International Labour Organization (ILO), the Organization for Economic Co-operation and Development (OECD), the United Nations Development Programme (UNDP) and bilateral development donor. Within the context outlined above, the role of the Assistant Development Officer is to support UNHCR’s engagement and cooperation with development agencies’ medium-term programmes assisting local communities and UNHCR’s population of concern and the ability to leverage development partnerships to influence policy dialogue to enact institutional reforms toward improved protection environments, socio-economic inclusion, and self-reliance; taking into account and reducing the vulnerabilities of forcibly displaced persons. As such, the incumbent needs to have practical experience working with and an understanding of the interplay of different aspects of economic growth, governance, fragility and conflict, the main factors that influence the environment for inclusion and resilience for UNHCR’s population of concern. Depending on the operating environments in the area of responsibility (AoR), the incumbent might need to have specific expertise in areas such as social protection, governance in fragile contexts, local governance and community development. It is anticipated that development responses to forced displacement will grow in significance in future years due to the greater importance attached to fragility and addressing protracted displacement situations. The incumbent will assist in identifying potential opportunities and ensure complementarity between UNHCR’s protection work and the economic and social development objectives pursued by development partners and their government counterparts. It will, therefore, be important that the Assistant Development Officer supports relevant UNHCR staff within the AoR to contribute to the Operation’s efforts to (i) align policy, operational and programme priorities between humanitarian and development agencies, (ii) establish and maintain reporting and knowledge, and information exchanges on key developments among all interested stakeholders, (iii) assist relevant UNHCR staff to engage in development planning, programming and coordination processes with Government entities and development partners; and (iv) assist relevant UNHCR staff in developing, contributing to and coordinating multi-year and multi-partner transition strategies for protracted forced displacement situations.
In Country or Regional Operations, the Assistant Development Officer is normally supervised by and receives guidance from more senior development officers or alternatively from Senior Policy, Protection, Programme or External Relations staff depending on the structure of the Office. The incumbent may supervise some support staff and may receive indirect guidance from other sections and units. External contacts are predominantly with persons on subject matters of importance to development (e.g. counterparts in other organizations or at working level in national Governments).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Assist in commissioning and/or conducting practical research and analysis to interpret long-term political, economic and social trends that will enhance opportunities for solutions, resilience and inclusion for populations of concern to UNHCR as well as more sustainable approaches to refugee protection. Help ensure evidence generated from analytical and advisory services needs to be translated better into context-specific policy dialogue, project design, and programming.
– Assist in planning for resilience and inclusion with a clear shared vision of longer-term protection and solution outcomes for people of concern that takes account of host communities and leverages the roles, resources and capacities of development partners, including Multilateral Development Banks, and Bilateral Development agencies and donors.
– Support the facilitation of the development of comprehensive multi-year transition plans/strategies (incl. Multi-Year Multi-Partner Strategies) for Persons of Concern to UNHCR and/or facilitate the inclusion of populations of concern into national and local development planning and programming instruments.
– Support the identification, strategic articulation and capitalization of development and resilience opportunities, including through Government pledges and or pledges made by bilateral or multilateral development and/or peacebuilding partners.
– Assist in facilitating relationship building with development co-operation agencies and peace and state-building agendas through the different stages of policy and programme identification, preparation, implementation and review.
– Support the development of partnerships and networks with development actors to influence the policy dialogue with governments on institutional arrangements related to sectors, locations and programme content of consequence to UNHCR and persons of concern. This would, in particular, focus on supporting the coordination of the in-country relationship with the World Bank and other multilateral development banks, especially where there is potential for specific funding directed towards UNHCR’s persons of concern (e.g. WB IDA sub-window for refugees and host communities or the WB Global Concessional Financing Facility).
– Support the cooperation with development partners to assist them in incorporating the concerns of refugees, returnees and others of concern to UNHCR into the design and implementation arrangements of projects and interventions in a manner that impacts positively on protection circumstances.
– Support the operation to ensure that development actors are provided relevant data to inform their planning, programming and advocacy around resilience for and inclusion of UNHCR persons of concern.
– Support the facilitation, coordination, collaboration and the sharing of knowledge and experience between UNHCR and development actors and across UNHCR operations globally by documenting and disseminating good practices and active participation in the Division of Resilience and Solutions’ Development Partnerships Community of Practice.
– Support training activities aimed at the capacity building of UNHCR and partner agency staff to achieve greater coordination, effectiveness and synergies between humanitarian and development interventions.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Development Economics; Development Studies; Socio-economic Development;
International Relations; Political Science; Law;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
One (1) year of direct work experience in a large international development institution in a relevant position, including experience in field operations. Preferably with knowledge of, or experience in, local or area based economic development, direct engagement in a technical sector such as education, WASH, social protection, health, energy. Practical experience working with and an understanding of the different aspects of economic growth, governance, fragility and conflict. Expertise related to the governance of specific multilateral development banks or bilateral development actors most relevant to the AoR.
Desirable
Experience with forced displacement. Experience in primary data collection, quantitative research methods and results-based management.
Functional Skills
*CO-Strategic Communication
*CO-Drafting and Documentation
*SO-Networking
*MG-Partnership Development
*SO-Critical Thinking and problem solving
*UN-Policy Advocacy in UNHCR
*IM-Knowledge Management
CL-Strategy Development and Monitoring
PG-Results-Based Management
PR-Refugee Protection Principles and Framework
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
An Assistant Development Officer plays a crucial role in supporting the the goals of liaison, advocacy and partnerships for the organization in Rwanda We are looking for someone who posseses a combination of skills, qualifications, and qualities that align with the goals and values of UNHCR. Here’s a desired candidate profile for an Assistant Development Officer at UNHCR:
Education:
A bachelor’s degree in a relevant field, such as international relations, development studies, business administration, or a related discipline. A master’s degree is preferred but not required.
Experience:
At least 2-3 years of professional experience in development work, economics, poverty analysis and alleviation, NGO and/or work with refugees and host communities
Demonstrated experience in project management and proposal writing.
Knowledge and Skills:
Strong understanding of international development, humanitarian issues, and refugee-related matters.
Proficiency in proposal development, management, and reporting, monitoring and evaluation.
Excellent research and analytical skills to identify opportunities and donor priorities.
Communication:
Exceptional written and oral communication skills, with the ability to effectively convey complex information to a variety of stakeholders.
Proficiency in creating and delivering persuasive presentations and reports.
Strong interpersonal and negotiation skills to build and maintain relationships with donors and partners.
Knowledge of data analysis tools can be an advantage.
Adaptability and Cultural Sensitivity:
Ability to work in diverse cultural and political contexts, respecting different customs and norms.
Willingness to travel and work in challenging and remote environments if necessary.
Commitment to UNHCR’s Values:
Strong commitment to the mission, principles, and values of UNHCR, including a dedication to the protection and well-being of refugees and displaced populations.
Teamwork:
Ability to work effectively in a team, collaborate with colleagues from various backgrounds, and contribute to a positive work environment.
Required languages (expected Overall ability is at least B2 level):
Desired languages
English
Kinyarwanda
French
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel
Nature of Position:
The United Nations High Commissioner for Refugees (UNHCR) is a leading international organization dedicated to the protection and well-being of refugees and forcibly displaced individuals worldwide. With a presence in over 135 countries, UNHCR works tirelessly to provide life-saving assistance, shelter, education, and livelihood support to those affected by displacement. The UNHCR operation in Rwanda is seeking a dedicated and experienced Associate Development Officer (NOB level) to support our work in the country.
Rwanda is stable country with a sustained economic growth over the last two decades, despite the COVID-19 pandemic which temporarily dampened growth worldwide. The GDP per capita has grown from $125.5 (1994) to $833 (2021) and the current Government programme Vision 2050 projects the long-term strategic direction for the Country to reach upper middle-income status by 2035 and high income by 2050. The first seven years of the path to Rwanda’ s Vision 2050 are actualized through the National Strategic Transformation (NST1 2017-2024), providing pillars for accelerated transformation in the areas of economy, social protection and governance, while emphasizing sustainability of results and inclusiveness of development for all, including refugees. The NST1 integrates global, regional commitments and international frameworks such as the Global Compact for Refugees. The next NST is due to be released mid-2024, and UNHCR provides inputs to this planning process through the UN Country Team (UNCT).
Rwanda hosts over 135,000 refugees, mainly from Burundi and the DRC, in 5 camps throughout the country. The Government of Rwanda, UNHCR, and other humanitarian partners work together to ensure the protection and well-being of these refugees, as well as their socio-economic inclusion. The UNHCR operation in Rwanda is dedicated to providing refugees and asylum seekers with protection, humanitarian assistance, and opportunities for self-reliance. This includes access to education, healthcare, shelter, and livelihood support. The Assistant Development Officer will play a crucial role in advancing UNHCR’s strategic objectives within the country.Living and Working Conditions:
Additional Qualifications
Skills
CL-Strategy Development and Monitoring, CO-Drafting and Documentation, CO-Strategic Communication, IM-Knowledge Management, MG-Partnership Development, PG-Results-Based Management, PR-Refugee Protection Principles and Framework, SO-Critical Thinking and problem solving, SO-Networking, UN-Policy Advocacy in UNHCR
Education
Bachelor of Arts (BA): Development Economics, Bachelor of Arts (BA): Development Studies, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Socio-Economic Development
Certifications
Work Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearance
This position requires Functional Clearance
Associate Finance Officer at UNHCR Rwanda: (Deadline 29 January 2024)
Hardship Level
A (least hardship)
Family Type
Family
Family Type
Family
Residential location (if applicable)
Grade
NOB
Staff Member / Affiliate Type
National Professional Officer
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-04-01
Job Posting End Date
January 29, 2024
Standard Job Description
Associate Finance Officer
Organizational Setting and Work Relationships
In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM’s Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative.
The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR’s monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR’s rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions.
The incumbent may support the supervisor with the identification and management of risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
The incumbent may directly supervise national professional and general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
– Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure.
– Analyse, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets;
– Review and approve vouchers, including ABOD and project disbursements.
– Propose monthly cash requirements for the Office, and ensure adequate and timely replenishments of funds.
– Contribute to the preparation and processing of monthly accounts.
– Provide financial status reports to supervisors.
– Analyse and evaluate all financial reports produced on a regular basis.
– Maintain effective business relationships with local banks.
– Assist in ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
– Ensure that payments are effectuated by the monthly deadline.
– Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
– Conduct regular checks of petty cash and cash accounts.
– Perform project control functions, in the absence of a dedicated project control position.
– Participate in the physical verification of UNHCR’s local property, plant and equipment (PPE) and inventories.
– Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
– In the absence of a senior finance position, ensure compliance with applicable financial rules, policies and procedures.
– In the absence of a senior finance position, certify country-level financial expenditure reports submitted to the regional office or Headquarters.
Regional financial services applicable to positions in the Regional Bureau only
– In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, assist with the implementation and management of regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc.
– Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures.
– In coordination with DFAM’s Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills.
– In close liaison with DFAM’s System Administration Section and other divisions as necessary, assist the provision and planning of activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR’s financial policies and procedures in the region.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Accounting, Finance, Public or Business Administration, Economics
or other relevant field.
Certificates and/or Licenses
Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent).
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Good knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of 1 year of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Experience with financial modules of a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management.
Desirable
Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures.
Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
PM-Project Monitoring
DM-Data Collection and Analysis
EL-Monitoring and Evaluation
FI-Financial Accounting – Modified cash-based accounting as per international standards
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
The incumbent should have extensive financial experience, preferably with UN/UNHCR, demonstrating understanding of the fundamentals of Admin processes which complements Finance. S/he is expected to be highly flexible and able to cope with multiple requests and be able to support the Admin Officer with preparing/monitoring the administrative budget, assessment of budgetary needs and auditing finance processes. The incumbent should have general understanding of accrual accounting (such as IPSAS or IFRS) as well as working experience with PeopleSoft/Oracle Financial modules. Good grasp of Procure-to-Pay process including experience in working with requisitions, purchase orders and vendor database in finance systems would complement the essential skills.
Due to the nature of work, s/he must have proven cultural flexibility, professionalism, integrity, confidentiality and respect for diversity. S/he must have analytical thinking, excellent planning and organizational skills, excellent communication and interpersonal skills, be a quick learner, provide high quality work within deadlines as well as have excellent drafting skills.
Essential:
– Excellent knowledge of data analysis tools including Microsoft Excel.
– Demonstrated experience in administering/managing finance processes, finance staff and related budgets.
Desirable:
– Experience using digital Admin/Finance tools: oracle, workday, etc.
– Certified public accountant.
– Experience in personnel administration would be an added advantage.
The shortlisted candidates will be required to sit for an eliminatory written test and only candidates who pass the written test will be invited to attend the oral interview. The scores of the written test and interview will be combined to arrive at the final scores. [Weight is 40% for the written test and 60% for the oral interview.]
When completing the application, candidates are required to list all their language skills. The three broad levels are A1/A2 (“Basic User”), B1/B2 (“Independent User”), and C1/C2 (“Proficient User”.)
Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel
Nature of Position:
The Associate Finance Officer will be responsible for ABOD planning and appropriate implementation of the budget. The incumbent should ensure timely and accurate monthly and year-end closure of accounts, including bank reconciliation, and submit reports to headquarters as per prescribed deadlines. The Associate Finance Officer will directly supervise the team of general service staff.
Living and Working Conditions:
Additional Qualifications
Skills
DM-Data Collection and Analysis, EL-Monitoring and Evaluation, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accounting – Modified cash-based accounting as per international standards, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), PM-Project Monitoring
Education
Bachelor of Arts (BA): Accounting, Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Finance, Bachelor of Arts (BA): Public Professions
Certifications
Accounting – Other, Auditing – Other, Financial Management – Other
Work Experience
Competencies
Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearance
This position requires Functional Clearance
Driver at UNHCR Rwanda: (Deadline 29 January 2024)
Hardship Level
A (least hardship)
Family Type
Family
Family Type
Family
Residential location (if applicable)
Grade
GS2
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-04-01
Job Posting End Date
January 29, 2024
Standard Job Description
Driver
Organizational Setting and Work Relationships
The Driver in the UNHCR Office is normally supervised directly by the Administrative Officer/Associate/Assistant or another staff member when the scale of the Operation so require it. Besides driving, the incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the Organisation. S/he is required to follow strict instructions and security guidance provided by the supervisor. While the basic function of a driver is to drive the official vehicles of UNHCR, s/he may be called upon to perform minor maintenance and repair of UNHCR vehicles.
The Driver has regular contacts with staff within the UNHCR Office and with others (including Partners, government authorities, etc.) outside UNHCR involving a limited exchange of information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Drive UNHCR vehicles for the transport of authorized passengers, deliver, and collect documents and other items.
– Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required.
– Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards.
– Perform minor repairs, arrange for other repairs, and ensure that the vehicle is kept clean.
– Ensure that the steps required by rules and regulations, or other local procedures, are taken in case of involvement in an accident.
– Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
– Ensure that instructions and security guidance provided by the supervisor and security focal point are strictly followed.
– Ensures valid documentation for passengers, items or cargo in vehicle.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G2D – 2 years relevant experience with Completion of Primary Education or High School Diploma or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
*Driving Licences;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Driving licence, knowledge of driving rules and regulations.
Desirable
Not specified.
Functional Skills
* DV-Driving Rules and Regulations
DV – Basic Vehicle Mechanical Skills;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
DV – Basic Vehicle Mechanical Skills, DV-Driving Rules and Regulations
Education
Certifications
Driving License – Other
Work Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information