Akazi

Head of Central Secretari at Ministry Of Health (MOH):Under Statute (Deadline: Feb 16, 2024)

Mwambutsa

Job responsibilities

Function 1. Ensure proper files management • Ensure proper reception and dispatching of correspondences. • Supervise the filing of documents and correspondences. • Supervise the holding of references numbers of letters or documents sent. • Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. 2. Organize and control the typing works submitted to the central secretariat. • Allocate documents submitted to the central secretariat for writing; • Control the quality of draft documents before sending them to the supervisor 3. Organize the filing, mail transfer and documents. • Design the filing system. • Carry out on daily basis the filing of processed documents. • Determine documents to be submitted to the national archiving services. • Ensure timely electronic mails transfer

 

Minimum qualifications

    • Advanced Diploma in Secretarial Studies

0 Year of relevant experience

    • Advanced Diploma in Office Management

0 Year of relevant experience

    • Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience

    • Bachelor’s Degree in Public Administration

0 Year of relevant experience

    • Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience

    • Bachelor’s Degree in Sociology

0 Year of relevant experience

    • Bachelor’s Degree in Office Management

0 Year of relevant experience

    • Bachelor’s in Business Administration

0 Year of relevant experience

  • Bachelors degree in management

0 Year of relevant experience

 

Required competencies and key technical skills

    • Integrity
    • Resource management skills
    • Analytical skills
    • Problem solving skills
    • Decision making skills
    • Time management skills
    • Risk management skills
    • Results oriented
    • Digital literacy skills
    • Office management skills
  • Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage

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