Job Position of Finance Assistant at International Alert | Kigali (Deadline: 23-06-2024)

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

·         Organize travel arrangements for staff and guests including hotel bookings, airport, and other transfers, visas, licenses, and travel documents.

·         Monitor the drivers schedule, review motor vehicle log sheet and monthly summary and advise any deviations being observed.

·         Support the fleet management ensuring adherence to the vehicle policy.

·         Manage vehicle logbooks (ensuring that each vehicle has a logbook, drivers fill the logbook at the end of each trip, checking the accuracy of the logbooks, etc.)

·         Fuel management (including periodic analysis of fuel consumption for each vehicle to determine efficiency and perhaps abuse).

·         Process petty payments and produce a weekly petty cash report.

·         Prepare and process Mobile Money payments to business partners on a regular basis and subsequent posting replenishment and reconciliation of Mobile Money transactions in the Finance System.

·         Maintain staff advance monitoring sheet and ensure that staff advances, and travel floats are issued and justified strictly within International Alert Rwanda guidelines.

·         Receive, examine, and process requisitions and other documents related to the purchase of supplies, materials, and equipment for the organisation.

·         Initiate local purchase orders, supplier contracts, and any supporting documentation for approval to enable the timely purchase of goods and services.

·         Monitor and coordinate delivery of items from suppliers and make sure goods and requested goods and services have been delivered.

·         Track invoices and open obligations to ensure that vendors are paid promptly and can identify when a payment is overdue.

·         Maintain complete and accurate voucher records so that they are readily accessible for inquiries by vendors or auditors; all voucher packages (obligation and liquidation documents) must be filed on share point at the end of the month.

·         Any other duties which contribute to the smooth running of International Alert Rwanda, as required by the Supervisor.